How to Write a Post-Interview Thank You Email

After attending a job interview, there is still one crucial step you need to undertake – sending a post-interview thank you email. This gesture is important as it demonstrates not only your appreciation for the interviewer’s time but also reaffirms your interest in the job. Here are some tips to ensure that your follow-up email stands out:

  1. Address the interviewer by name: Begin your email by thanking the interviewer for taking the time to speak with you. Use their name and title to personalize the email, but only if you have been specifically instructed to do so.
  2. Recall specifics from the interview: In your email, take a moment to mention specific points from the interview that stood out to you. This will demonstrate that you were fully engaged and listening carefully during the interview process.
  3. End on a positive note: Thank your interviewer again and express your enthusiasm for the job opportunity. Remember, this email serves as a final impression, and you want to make sure that it is memorable for all the right reasons.
Pros Cons
Helps you stand out from other candidates May come across as desperate if not handled correctly
Demonstrates gratitude and professionalism May not make a difference in the hiring decision
Reaffirms your interest in the job The email may not be well-received by a busy interviewer

Remember that timing is key when sending a post-interview email. Be prompt, but not pushy. Wait a day or two after the interview to send the email, and take the time to carefully proofread and edit the email before hitting send. With these tips in mind, you can write a thoughtful and effective post-interview thank you email that will make you stand out from the rest of the candidates.

Writing a thank-you note is a simple yet powerful way to show your appreciation for someone’s kindness. It is a way to express gratitude and acknowledge the effort someone has put into helping you or making your life a little better.

Here are a few reasons why you should take the time to write a thank-you note:

  • It shows that you care
  • It strengthens relationships
  • It makes the other person feel appreciated and valued

Whether it’s a friend who took the time to listen to you vent, a family member who gave you a thoughtful gift, or a colleague who went above and beyond to help you with a project, a thank-you note is a way to say “thank you” and let them know that their actions did not go unnoticed.

Steps to write a thank-you note:
1. Start with a greeting
2. Express your gratitude and explain why you are thankful
3. Give a specific example of how the person helped you
4. End with a warm closing

Overall, taking the time to write a thank-you note is a simple and meaningful gesture that can make a positive impact on someone’s day. It is a way to show kindness and gratitude, and it can strengthen relationships in both your personal and professional life.

When to send your thank-you email/thank you letter

After a job interview, networking event or meeting with a potential client, it is important to follow up with a thank-you email or letter. This not only shows your appreciation for their time but also reinforces your interest in the opportunity and keeps you top of mind.

It is best to send your thank-you message within 24-48 hours of the interaction so that it is still fresh in the recipient’s mind. Waiting too long can make it seem insincere or like an afterthought.

One exception to this rule is if you have been given a specific timeline for a hiring decision or next steps. In this case, it may be appropriate to wait until that deadline has passed before sending a thank-you message.

Situation Timing
Job interview Within 24-48 hours
Networking event Within 24-48 hours
Meeting with potential client Within 24-48 hours
Specific timeline given Wait until deadline has passed

Remember, the thank-you message is also an opportunity to reiterate your qualifications and interest in the opportunity. You can mention something specific from the interaction that stood out to you or highlight a particular skill or experience that makes you a good fit.

Overall, sending a thank-you email or letter can make a big impact in the impression you leave on the recipient. Make sure to take the time to write a thoughtful message and send it in a timely manner.

How to Write a Short Thank You Email After an Interview

If you have recently attended an interview, it is important to follow up with a thank you email within 24 hours. This shows the interviewer that you are interested in the position and is a polite way of showing your appreciation for their time.

Here are some tips on how to write a short and effective thank you email:

  • Address the interviewer by name
  • Thank them for their time and the opportunity to attend the interview
  • Reiterate your interest in the position
  • Make a brief reference to something you discussed during the interview to demonstrate your engagement
  • Finish with a polite sign off

Here is an example thank you email:

To: “Interviewer’s Name
Subject: “Thank You for the Interview

Dear [Interviewer’s Name],

Thank you for taking the time to meet with me today to discuss the [Position Name] role at [Company Name]. I appreciate the opportunity to learn more about the position and the company.

I am excited about the possibility of joining the team and contributing to the success of [Company Name]. Our conversation about [Something Discussed During Interview] really resonated with me, and I would love the opportunity to further explore this topic with you.

Again, thank you for your time and consideration. If you need any further information or have any questions, please do not hesitate to contact me.

Best regards,

Your Name

Remember to proofread your email for any errors before hitting send. A well-written thank you email can leave a positive impression on the interviewer and improve your chances of being offered the job.

Thank You Email Examples (Sample Thank You Emails)

Sending a thank-you email to someone after an interview, meeting or any other engagement is a great way to show appreciation as well as continue or build upon the relationship. Below are some sample thank you emails that can be customized to suit the purpose:

  • Interview: Dear [Interviewer’s Name or HR Manager’s Name], I want to thank you for taking the time to meet with me today. I enjoyed learning more about the company and the position. Please let me know if you need any further information from me or if I can provide any additional details. Thank you again for considering me for the role! Sincerely, [Your Name]
  • Networking: Hi [Person’s Name], I really appreciate the time you took to chat with me at [Event Name]. I enjoyed hearing about your experiences in the industry and learning more about your company. If there’s anything I can do to assist you or your team, please don’t hesitate to reach out. Once again, thanks for your time and have a great day! Best regards, [Your Name]
  • After receiving a gift: Dear [Gift Giver’s Name], I was so touched by your generosity in sending me [The Gift]. It’s such a thoughtful gesture and I truly appreciate it. Thank you for thinking of me and for your kindness. Best regards, [Your Name]
Reason for Thank You Example Email
Job Offer: Dear [Employer’s Name], I wanted to send a quick note to thank you for offering me the [Position] role at [Company Name]. This is a great opportunity and I am very excited about it. I appreciate your time throughout the interview process and for giving me the chance to join your team. I look forward to starting on [Start Date]. Thanks again and have a great day! Sincerely, [Your Name]
Recommendation: Dear [Referrer’s Name], I just wanted to express my gratitude for recommending me for the [Position] role at [Company Name]. Your support and confidence means a lot to me, and I am thrilled to have been selected for the job. I will keep you updated on my progress and hope to continue working together in the future. Thank you again for your valuable recommendation. Best regards, [Your Name]

Remember, sending a thoughtful thank-you email can go a long way in building and maintaining relationships, as well as showing your professionalism and appreciation. Use the above examples as inspiration and make the email your own by customizing it to suit the specific situation and your personality. Happy writing!

Phone Interview Thank You Email Example

After a phone interview, it is important to follow up with a thank you email. This email is more than just good manners – it can also make you stand out from other candidates and show your continued interest in the position. Here is an example of a phone interview thank you email:

To: Interviewer’s Name
Subject: Thank you for the Phone Interview

Dear Interviewer’s Name,

I wanted to take a moment to thank you for taking the time to speak with me earlier. It was a pleasure to learn more about the position and the company, and I am very interested in pursuing this opportunity further.

Our conversation left me feeling even more confident that my experience and skills align with the requirements of the position, and I am excited about the possibility of joining your team. I am particularly drawn to the company’s mission and values, and I believe that my passion for [relevant skills/experience] will allow me to contribute to the company’s success.

Thank you again for considering me for this opportunity. Please let me know if there is any further information that you need from me, and I look forward to hearing from you soon.

Best regards,

Your Name

P.S. I have attached my resume for your reference.

In addition to showing your appreciation, a thank you email also gives you the chance to reiterate your skills and qualifications and express your enthusiasm for the job. By taking the time to craft a thoughtful email after your phone interview, you can leave a positive impression on the interviewer and increase your chances of landing the job.

Second/Final Interview Thank You Email Example

After attending a second or final-round job interview, it is essential to send a follow-up thank-you note to express your gratitude for the opportunity and remain fresh in the interviewer’s mind. A thank-you email is a crucial bridge between the job interview and the final hiring decision, and showing appreciation demonstrates your enthusiasm for the position.

Writing a thoughtful, well-crafted thank-you email can be the extra push that leverages your candidacy and ensures your name stands out in the hiring manager’s mind. Here’s an example of what you could include in your thank-you email:

Subject Line: Thank You for the Second Round Interview

To: [Insert Interviewer Name]

Dear [Insert Interviewer Name],

First Paragraph: Thank the interviewer for taking the time to meet with you and for considering your qualifications for the position. Be specific and reference what you discussed in the interview. For example, “I appreciated the opportunity to learn more about the challenges associated with the position.”

Second Paragraph: Reiterate your enthusiasm for the role and the company, and explain why you believe you are an excellent fit for the position. Use keywords from the job description or company mission statement to show you’ve done your research. For example, “I am thrilled about the prospect of joining ABC Company and believe my skills in project management align well with the company’s focus on driving innovation.”

Third Paragraph: Mention any additional information that you may have forgotten to cover during the interview or anything else that may give you an edge over other candidates. For example, “I would like to reiterate my experience working with X software and my track record of streamlining operations, as I believe this would be valuable to the team.”

Fourth Paragraph: Closing and call to action. End the email by thanking the interviewer again for their time, giving contact information, and expressing your interest in the next steps of the recruitment process. For example, “Once again, thank you for your time today. I appreciate your consideration and look forward to hearing back from you soon.”

A well-crafted thank-you email can leave a lasting positive impression and set you apart from other applicants. Use these suggestions to craft a personalized email that shows your appreciation and enthusiasm for the job opportunity.

Athina Iliadis is a Human Resources Professional with over 25 years’ experience in corporate environments working for companies such as Pearson, LexisNexis, Hershey, and Reckitt. In her current role as a consultant working with clients around the world, she coaches managers and employees on HR issues, supports leaders in their business, produces content about careers, interviews, and job opportunities. She is fluent in English, French and Greek, and she holds a BBA with a major in HR from Université du Québec à Montréal. Find her on LinkedIn and at

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